Emerald Inventory takes the privacy of your information very seriously and we are committed to ensuring that your privacy is protected at all times.
Emerald Inventory official address is:
321 – 323 High Road
What data is processed by us:
Property addresses, tenants names, email addresses, mobile numbers, landlords name, number & email, forwarding & billing details including payment card details, IP addresses (for electronic signatures), property details, locations of keys, letting agent details, name of person making booking, any other relevant notes of booking.
How is data collected:
Most personal information is provided to us through our website forms, emails, phone and direct contact.
How is the data being used:
Data is used for the purpose of carrying out inventory service at the property, such as compiling inventory reports, tenants check in/out and mid-term inspection. This involves confirming data with relevant party, sending out reports to relevant party, liaising regarding any amendments and disputes on reports. Also for Producing and sending billing invoice for the service requested. We do not sell your data or use it for any marketing purposes.
Who are you sharing it with:
The inventory report is normally issued to the agent, landlord and tenants. It can also be shared with the deposit schemes and third parties for legal requirements, e.g. the courts, in case of disputes.
Where is it held:
Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure you data collected by us. This includes electronic protection such as antivirus. Completed reports are securely saved on our hard drive.
Your data will be stored in UK.
How long do we hold the data:
The data is held throughout our business dealing. After that we will keep it for 7 years (or whatever the law requires) to comply with any disputes that may arise, court attendance and responding to industry regulators. It will then be deleted securely.
What is the legal basis for processing:
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing any personal information about you is: Consent
Under the GDPR your rights are as follows:
Right to be informed
Right of access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
Right to erase – the right to request that we delete or remove your Data from our systems.
Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
Right to data portability – the right to request that we move, copy or transfer your Data.
Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.
Right not to be subject to automated decision-making including profiling
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us by e-mail:
If you have any concerns about our use of your personal information, you can make a complaint to us at:
Links to other websites